Workflow Rules
Build repeatable rules for candidate movement and team tasks.
Gleefix Recruitment Automation
Automate repetitive hiring work while keeping every decision accountable.
Create rules, reminders and stage actions that reduce manual coordination across screening, assessments, interviews and candidate communication.
Intelligence that supports your team and keeps people accountable.
Decision
Reviewable AI
Decision
Clear criteria
Decision
Human control
Role
Senior Product Designer
Ranked candidates
1Aarav ShahSales ManagerReady
2Priya IyerSupport LeadQueued
3Dev PatelEngineerReview
AK
ReadyAarav Shah
Sales Manager
SummaryReviewable
StrengthsEvidence
GapsEvidence
Missing informationEvidence
The challenge
Recruitment slows down when every update depends on manual follow-up.
Teams spend time assigning owners, sending reminders and moving candidates between steps instead of reviewing evidence and making decisions.
Manual task assignment
Delayed candidate updates
Missed stage follow-ups
Repeated recruiter admin
How it works
1Define Workflow RulesSet triggers around stages, owners, criteria and candidate status.
2Assign Work AutomaticallyRoute candidates, tasks and notifications to the right people.
3Trigger AssessmentsSend tests or next steps when candidates meet configured criteria.
4Monitor ExceptionsSurface blocked work, overdue reviews and missing information.
5Keep ControlLet recruiters approve important movement and decisions.
From candidate information to a reviewable recommendation with control at every step.
Role
Senior Product Designer
Ranked candidates
1Aarav ShahSales ManagerReady
2Priya IyerSupport LeadQueued
3Dev PatelEngineerReview
AK
ReadyAarav Shah
Sales Manager
SummaryReviewable
StrengthsEvidence
GapsEvidence
Missing informationEvidence
Screening intelligence workspace
Build automation that supports the way your team already recruits.
Rule builder
Create triggers for stage movement, ownership and updates.
Human checkpoints
Require review before critical candidate actions.
Role
Senior Product Designer
Ranked candidates
1Aarav ShahSales ManagerReady
2Priya IyerSupport LeadQueued
3Dev PatelEngineerReview
AK
ReadyAarav Shah
Sales Manager
SummaryReviewable
StrengthsEvidence
GapsEvidence
Missing informationEvidence
Candidate communication
Send timely updates based on workflow state.
Operational alerts
Highlight overdue work and bottlenecks.
Automation where it saves time, control where it matters.
Automated Assignments
Assign recruiters, reviewers and interview actions automatically.
Assessment Triggers
Send assessments based on stage, score or role criteria.
Communication Workflows
Keep candidates informed with configured updates.
Exception Handling
Escalate delayed reviews, missing evidence and stuck candidates.
Audit Records
Track automated and human actions in one history.
Understand the recommendation
See what each automation changed and why it ran.
| Evaluation criteria | Aarav ShahSales Manager | Priya IyerSupport Lead | Dev PatelEngineer |
|---|---|---|---|
| Trigger | Meets | Meets | Meets |
| Candidate status | Review | Review | Review |
| Assigned owner | Meets | Meets | Meets |
| Next action | Review | Review | Review |
| Review requirement | Meets | Meets | Meets |
| Communication sent | Review | Review | Review |
| Automation summary | Meets criteria, Ready | Partial criteria, Queued | Review criteria, Review |
Recommendations should be reviewable, understandable and open to recruiter judgement.
Human control at the centre
Reduce coordination work without hiding responsibility.
Every automation keeps a visible history, configurable rules and human review points for important actions.
Final employment decisions remain with accountable people.
Trigger Rules
Define exactly when automation runs.
Human Approval
Require approval before sensitive actions.
Workflow Logs
Review what ran, when and why.
Exception Queues
Route unusual cases to recruiters.
Team Permissions
Control who can create or change rules.
Candidate Updates
Keep communication consistent and timely.
Practical use cases
Apply consistent decision support across different recruitment needs.
01New Application RoutingAssign candidates to recruiters based on role, location or source.02Assessment DispatchSend the right assessment after screening criteria are met.03Feedback RemindersPrompt interviewers and reviewers when action is overdue.04Candidate Status UpdatesSend consistent communication as candidates progress.
Connected with Gleefix
Automation works best when every hiring stage is connected.
Explore the Gleefix PlatformApplicant Tracking
Candidate Database
Recruitment Automation
Improve decisions with connected evidence.
Assessments
Interview Management
Insight and control for everyone
Give each participant the insight and control they need.
RecruitersReview recommendations, add notes and move candidates forward.
Hiring ManagersProvide feedback and help decide with full context.
Recruitment LeadersMonitor screening quality and review key metrics.
AdministratorsConfigure criteria, permissions and governance settings.
Measure what matters
Understand whether automation is reducing recruiter effort.
Tasks automated
Manual actions saved
Overdue reviews
Candidate response time
Stage movement
Exception volume
Enterprise ready
Rule permissions
Team templates
Workflow approvals
Audit history
Integration triggers
Custom actions
Reporting
Data controls
Recruitment Automation FAQs
What recruitment tasks can Gleefix automate?
-Teams can automate assignments, reminders, assessment triggers, candidate updates and stage-based workflow actions.
Can we control when automation runs?
+Does automation replace recruiters?
+Can automation activity be audited?
+Improve hiring decisions with clearer evidence.
Bring recommendations, automation and analytics into one connected workflow.